To whom should a new system template be shared as they are added to the portal?

Sharing a new system template with only the managers specified by the administrator ensures that the individuals responsible for overseeing specific areas of the organization have access to the tools and resources necessary for their roles. This approach maintains control over who can view and utilize the new templates, aligning with governance and organizational workflows. By providing access strictly to designated managers, the system helps prevent misuse or overwhelming the user base with information that may not be relevant to them.

In contrast, sharing with all users in the organization could lead to confusion and clutter, as not everyone may need access to that particular template. Allowing only users with prior access to other templates might not ensure that those who really need the new template receive it, and restricting access only to users who request it may slow down the process of getting the right tools into the hands of those who need them. Thus, the approach of limiting access to specified managers is a strategic way to manage resources effectively.